Surplus Procedures

University Surplus

University property can never be discarded without approval by Surplus Management.

Surplus Management administers the University Surplus Program. Per Public Act 91-256, the University of Connecticut has the authority to dispose of surplus: unused and/or unserviceable equipment and supplies. Proper disposal of University property is required pursuant to Section 4a-77a of the General Statutes.

Surplus Management determines if items sent to surplus will be reused or recycled to the University. Visit UConn Policies & Procedures for more information or call 860-486-3094. 

Asset Panda

The Surplus Department uses Asset Panda to streamline the surplus process. Asset Panda is a free user-friendly iOS and Android app that improves tracking of tagged assets.

All KFS Capital Asset Management (CAM) processors should already have access to Asset Panda. For all others, please request access:
Asset Panda Access Request Form and launch the link for Enterprise Financial System Access Request.  The access to Asset Panda is now electronic and can be submitted via this form. For more information about Asset Panda and training, please visit  Inventory Control.

Get Surplus – University Surplus Showroom

The University Surplus Showroom is open to UConn departments and other state agencies only.

The University Surplus Showroom is not open to the public.

Equipment, furniture, and supplies declared surplus by UConn are available for reassignment at the University Surplus Showroom. Hours are Tuesdays and Thursdays, 1 – 3pm. See University Surplus Showroom – Location / Map.

University Surplus is a great way to reap savings for your department! Get furnishings and other supplies at no cost. Visit the University Showroom and use Asset Panda to tag surplus items for your department. Employee identification must be shown and your department’s 7-digit KFS number is required. Departments may pick up the tagged items or University Surplus will deliver to your department by appointment.

Other state agencies may visit the University Surplus Showroom to obtain surplus. Payment can be made with a State of Connecticut Transfer Invoice – Form CO-608. Other state agencies are responsible for transporting surplus to their locations.

After items are offered as surplus for 30 days, surplus items not selected for transfer to another UConn department may be sold at a public sale or auction. See Public Surplus Store. Items may also be scrapped, either through a University recycling program or by other means. Items designated as scrap may not be given away to any University employee or to any other party.

Send Items to Surplus – All Items

Unauthorized “dropping off” of items at the University Surplus Showroom is prohibited.

The Surplus Department uses Asset Panda to streamline the surplus process. Asset Panda is a free user-friendly iOS and Android app that improves tracking of tagged assets.

All KFS Capital Asset Management (CAM) processors should already have access to Asset Panda. For all others, please request access:
Asset Panda Access Request Form and launch the link for Enterprise Financial System Access Request.  The access to Asset Panda is now electronic and can be submitted via this form. For more information about Asset Panda and training, please visit  Inventory Control.

Please follow this two-step process when sending your items to Surplus:

  1. First, declare your items surplus. Use Asset Panda to scan/add the items: Add Assets-Apple iOS or Add Assets-Android. If the item doesn’t have a barcode, you can order sheets of Surplus barcodes from Document Productions Storefront https://dpc.ubs.uconn.edu/ at no charge.
  2. Next, use Asset Panda to surplus your equipment: Surplus Equipment-Apple iOS or Surplus Equipment-Android.

If the item you are surplusing is a computer/some other electronic device, a refrigeration unit, or a motor, please see below additional instructions for sending these special items to Surplus.

Send Items to Surplus – Special Items

Send Computers to Surplus

In addition to the above process,”Send Items to Surplus – All Items,”  when surplusing computers/other electronic devices:

The University requires the permanent destruction of all stored electronic data before computers/electronic media can be moved to Surplus or transferred. Visit UConn Policies & Procedures for more information or call 860-486-3094. Also, a Data Inaccessibility Form must be completed and submitted.

Send Refrigeration Units to Surplus

In addition to the above process,”Send Items to Surplus – All Items,” please follow these steps when surplusing refrigeration units:

  1. Submit a Work Order to Facilities for removal of refrigerants from your refrigeration units. (The removal is required per state and federal environmental regulations and ensures the safety of ground water and the ozone.)
  2. Obtain the Work Order Number and send Proof of the Work Order Number to Surplus. You may fax it to 860-486-3694; email it to joe.hollister@uconn.edu; or mail it to Unit 5268.
  3. Surplus will remove your refrigeration units as soon as possible after receiving proof of the work order number. A pickup time will be arranged.
  4. Surplus will deliver the refrigeration units to a centralized location to have the refrigerants removed before being recycled.

Send Motors to Surplus

In addition to the above process,”Send Items to Surplus – All Items,” please follow these steps when surplusing motors:

  1. Submit a Work Order to Facilities for removal of oils from the motors. (The removal is required per state and federal environmental regulations and ensures the safety of ground water.)
  2. Once the removal work is done, send Proof of the Completed Removal to Surplus. You may fax it to 860-486-3694; email it to joe.hollister@uconn.edu; or mail it to Unit 5268.
  3. Surplus will remove your motors as soon as possible after receiving proof of the completed removal of oils. A pickup time will be arranged.